Beech Hill Memorial Hall Management Committee
DRAFT MINUTES OF COMMITTEE MEETING ON 27 JUNE 2017
Fleur HowlesSarah Potter
2. Minutes of last meeting (2 May 2017)
Provided by SP and signed as a true record by CC
3. Matters arising
CC spoke to Harvey Crocker who is still willing to re-surface the car park. GB to agree suitable date with Harvey Crocker, probably August
Graham Woodason has kindly cut the grass. The trustees thanked him.
A few new faces joined the Big Get-together (pudding club) on 17 June which was enjoyed by all. The trustees may plan a similar event in the future.
Beech Hill village entered Village of the Year competition but did not get selected.
Treasurer’s Report dated 25 June 17 was presented by FH. FH confirmed that high electricity bill was correct due to 2 years of estimated bills and the heating being left on by mistake over the Christmas break. FH has changed to a cheaper electricity supplier. FH reported that business rates are still zero. FH reported that weekday bookings now make up 51% of lettings income, which has replaced the revenue lost from stopping weddings and evening parties 2 years ago following concerns about noise. A new film projector is required – FH to set budget. Hall is required to complete a tax return which is very onerous. FH obtained quote from accountant – £450. HC will also obtain a quote and CC will ask Swap Mann if he could offer accountancy support. To be discussed at next meeting. It was agreed to hold back 25% of the proceeds from the fete to cover next year's fete costs, based on the upfront costs incurred and potential risks to revenue from e.g. weather.
GB to provide lock for kitchen cupboard.Maintenance day re-scheduled to Sun 29 October..
SP to check whether we agreed to give profits to Church in its 150th year (yes).
CC to check with Paul where the church would spend any money.
Fete to be discussed at next meeting on 15 Aug.
Bonfire will be on Armistice Day Sun 12 Nov.
Xmas party will be on Sat 16 Dec at 12 noon
Tuesday 15th August 2017, Memorial Hall~ End of draft minutes ~